Department of Public Safety and Emergency Preparedness (PS) - *National Capital Region (NCR), Ottawa, Ontario
Public Safety Canada is seeking a contractor for “Megaweek 2027,” a three-day conference for up to 500 participants in the National Capital Region, Ottawa, Ontario. The work appears relevant to conference venues, hotels or event facilities, hospitality providers, and audio-visual service companies that can deliver an integrated event solution. The contractor would need to provide: - A suitable conference venue and meeting space - Hospitality services, including an evening reception on Day 1 - Complete audio-visual equipment and services - Setup, configuration, testing, onsite event support, and teardown - Capacity for plenary sessions, breakout rooms, VIP activities, partner showcases, networking, and side meetings The preferred dates are three consecutive weekdays during the week of February 22, 2027. Bidders may propose other three-consecutive-weekday options in February 2027, except February 15, 2027. Public Safety Canada will choose the dates that best meet its operational needs from the options offered by responsive bidders. The tender is open and is scheduled to close on November 16, 2026, at 2:00 p.m. The stated award approach is based primarily on the lowest evaluated combined price for meeting space and hospitality services for the selected dates, among bids considered responsive. If there is a tie, the bid with the lower evaluated meeting-space cost is preferred. This opportunity potentially matches a business with the required venue capacity, staffing, equipment, and ability to coordinate all listed services. The provided information does not establish whether any particular company meets the mandatory requirements or can submit a compliant bid. Review the complete official solicitation and contract documents before deciding whether to bid, including all submission instructions, mandatory criteria, security or insurance requirements, pricing rules, and deadlines.Documents provided: https://canadabuys.canada.ca/sites/default/files/webform/tender_notice/110540/qa-1---solitication-202703094.pdf and https://canadabuys.canada.ca/sites/default/files/webform/tender_notice/110540/solicitation-and-contract_en_mega-week_original_202703094.pdf
