Canada Centre Conference on Countering Radicalization to Violence, “Megaweek 2027,”
Public summary
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Public Safety Canada is seeking a contractor for “Megaweek 2027,” a three-day conference for up to 500 participants in the National Capital Region, Ottawa, Ontario. The potential contractor would need to provide a suitable venue, hospitality and catering-related services, complete audio-visual services, event setup and testing, onsite support, and teardown. The conference may include plenary and breakout sessions, VIP activities, partner showcases, networking, side meetings, and an evening reception on the first day. The preferred dates are three consecutive weekdays during the week of February 22, 2027. Bidders may propose other three-consecutive-weekday options in February 2027, except February 15, 2027, which is Family Day. Public Safety Canada will choose the event dates based on its operational requirements from the options proposed by responsive bidders. For responsive bids, the intended award recommendation will generally be based on the lowest evaluated combined price for meeting space and hospitality services for the selected dates. If there is a tie, the bid with the lower evaluated meeting-space cost is expected to prevail. The tender is listed as open and closes November 16, 2026, at 2:00 p.m. The notice indicates that the exact service requirements, specifications, submission instructions, mandatory conditions, and evaluation details are contained in the official solicitation documents. This opportunity appears potentially relevant to conference venues, hotels, event-management firms, catering providers, and audio-visual service companies, including businesses that can deliver these services directly or through permitted arrangements. Before deciding whether to bid, review the complete official documents and confirm the venue, capacity, room configurations, hospitality, AV, staffing, accessibility, security, insurance, pricing, and submission requirements. Do not rely on this summary alone; verify all dates, conditions, and requirements in the official tender notice before submitting a bid.Official documents: https://canadabuys.canada.ca/sites/default/files/webform/tender_notice/110540/qa-1---solitication-202703094.pdf https://canadabuys.canada.ca/sites/default/files/webform/tender_notice/110540/solicitation-and-contract_en_mega-week_original_202703094.pdf
Requirement preview
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- Provide a suitable venue in the National Capital Region (NCR), Ottawa, Ontario, for a three-day conference.
- Accommodate up to 500 participants.
- Provide hospitality services for the conference, including the Day 1 evening reception, networking, VIP activities, partner showcases and side meetings as required by the event program.
- Provide complete audio-visual services for plenary sessions and concurrent breakout sessions.
Source description preview
Imported source text may contain formatting from the original notice.
Description of Requirement Public Safety Canada requires a Contractor to provide a suitable venue, hospitality services and complete audio-visual services for a three-day conference for up to 500 participants. The event will include plenary sessions, concurrent breakout sessions, VIP activities, partner showcases, networking, side meetings and an evening reception on Day 1. The Contractor must complete required setup, configuration and testing before the event and provide onsite support throughout delivery and teardown. Event Dates and Basis of Selection The preferred event dates are three consecutive weekdays during the week of February 22, 2027. Bidders may also propose other three-consecutive-weekday options in February 2027, excluding February 15, 2027, Family Day. Public Safety Canada will select the event dates that best meet its operational requirements from among the date options proposed by responsive bidders. Once the event dates have been selected, the responsive bid with the lowest evaluated aggregate price for meeting space and hospitality services for the selected dates will be recommended for contract award. If two or more responsive bids have the same lowest evaluated aggregate price, the bid with the lowest evaluated meeting space cost will be recommended for contract award.
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