Rental of equipment, machinery and tools
Public summary
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Canadian Heritage (PCH) is seeking up to two suppliers to provide rental equipment, machinery, and tools for events and related operations, including Canada Day, Winterlude, and Winter Lights Across Canada. Rentals would be provided on an as-and-when-required basis in the National Capital Region, including Gatineau, Québec. The proposed Standing Offer period would run from the award date until August 31, 2028, with the possibility of two additional one-year extensions. The tender is open and closes October 22, 2026, at 2:00 p.m. The selection process is based on mandatory technical requirements and lowest evaluated price among responsive offers. An offer that fails any mandatory technical criterion may receive no further consideration. Personnel may need access to sensitive locations, such as Parliament Hill. If so, PCH may require or approve site access clearances. The notice provided does not list the specific equipment categories or all mandatory requirements, so a business should review the complete Request for Standing Offers and its attachments to assess whether the opportunity appears relevant. Verify the official tender notice, deadlines, specifications, pricing instructions, insurance and security requirements before submitting a bid: https://canadabuys.canada.ca/sites/default/files/webform/tender_notice/107547/10253688_rfso-english.pdf
Requirement preview
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- Provide rental services for equipment, machinery and tools for Canadian Heritage events and operations on an as-and-when-required basis.
- Services are associated with the National Capital Region, including Gatineau, Québec, and may support events such as Canada Day, Winterlude and Winter Lights Across Canada.
- Meet all mandatory technical criteria set out in Attachment 1 to Part 4 of the Request for Standing Offers (RFSO). Offers failing any mandatory technical criterion will be declared non-responsive.
- Comply with all other requirements of the RFSO.
Source description preview
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Description of Requirement: Canadian Heritage (PCH) is seeking the services of Offerors who can fulfil the rental of equipment, machinery and tools for such events. PCH Capital Experience Branch, as part of its mandate, produces major events which include Canada Day, Winterlude, Winter Lights Across Canada and other events annually. To support these productions and all its operations, PCH requires different types of equipment, machinery, and tools from time to time on an as-and-when-required basis.Duration of Contract: PCH may award up to two (2) Standing Offers for a period of award date to August 31, 2028 with the possibility of extending the Standing Offers for an additional two (2) one (1) year periods. Evaluation Process and Selection Methodology: All offers will be evaluated to determine if the Mandatory Technical Criteria detailed in Attachment 1 to Part 4 of the RFSO have been met. Offers that do not meet ALL Mandatory Technical Criteria will be declared non-responsive and their Offer will be given no further consideration. Basis of Selection –Mandatory Technical Criteria Only: An offer must comply with the requirements of the Request for Standing Offers and meet all mandatory technical evaluation criteria to be declared responsive. The responsive offer(s) with the lowest evaluated price will be recommended for issuance of a Standing Offer.Security Requirements: During the term of the Standing Offer, including the option year, should the Offeror’s personnel require access to sensitive work sites such as Parliament Hill, PCH will inform the Offeror and its personnel and PCH will grant or approve their SITE ACCESS CLEARANCE.
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