Capital Experience Events Catering
Public summary
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**Tender:** Capital Experience Events Catering **Buyer:** Department of Canadian Heritage (PCH) **Status:** Open; closing November 17, 2026 at 2:00 p.m. The applicable time zone and submission instructions should be confirmed in the official notice. **What is being purchased:** PCH is seeking catering companies to support major events and other events in the National Capital Region, including Gatineau, Quebec. Services may be requested on an “as and when required” basis for artists, programming partners, volunteers, technical crews and staff. PCH intends to establish up to two standing offers. The initial period would run from award until December 31, 2028, with a possible one-year extension. A standing offer is not necessarily a guaranteed contract or volume of work; services would be ordered when required. **Key mandatory requirements described:** - Demonstrate experience with three separate large-scale, high-profile catering events completed within the last five years before closing. - Each example must involve at least 200 guests present simultaneously and at least two high-profile guests, such as public figures or performing artists. - At least one example must involve buffet service, and at least one must involve boxed meals. - Provide details for each event, including its nature and location, attendance, the type of high-profile guests without naming them, service format and other relevant project information. - Submit two sample menus covering continental breakfast buffet, dinner buffet, boxed lunch and boxed dinner requirements. - Describe procedures for handling food allergies, intolerances and other special instructions, including communication with the kitchen, preparation controls, meal identification and delivery procedures. **Potential fit:** This opportunity appears potentially relevant to an established caterer with recent experience serving large, high-profile events, including both buffet and boxed-meal formats, and with documented allergy-control procedures. A business should not assume it meets the requirements without checking its records against the full solicitation. **Important:** This is a reissue that cancels and supersedes the earlier RFSO identified as 10251648, dated November 20, 2025. Review the complete official RFSO and any amendments before deciding to bid. The provided documents are: - https://canadabuys.canada.ca/sites/default/files/webform/tender_notice/109752/10251648-a_rfso.pdf - https://canadabuys.canada.ca/sites/default/files/webform/tender_notice/109752/10251648---a_npp.pdf Verify the official tender notice for the final mandatory criteria, menu specifications, delivery and service conditions, evaluation method, amendment history, submission format and exact deadline before submitting an offer.
Requirement preview
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- The tender is open and closes on November 17, 2026 at 14:00; the applicable time zone should be verified in the official tender documents.
- The services are for catering at selected locations in the National Capital Region, including Gatineau, Quebec, for artists, programming partners, volunteers, technical crew, and staff at major and other events.
- The procurement intends to establish up to two Standing Offers for catering services provided on an “as and when” requested basis.
- The anticipated Standing Offer period is from the date of award to December 31, 2028, with the possibility of one additional one-year extension option.
Source description preview
Imported source text may contain formatting from the original notice.
Reissue of Request for Standing Offers. This request for standing offers (RFSO) cancels and supersedes previous RFSO number 10251648 dated November 20, 2025 with a closing of January 15, 2026 at 14:00 EST. The mandate of Canadian Heritage’s (PCH) Capital Celebrations and Program Operations directorate is to organize major events in the National Capital Region (NCR). In the context of some of these events, catering services will be required for artists, programming partners, volunteers, technical crew and staff at selected locations in the NCR. The purpose of this Request for Standing Offer (RFSO) is to establish up to two (2) Standing Offers from date of award to December 31, 2028 with the possibility of extending by up to one (1) additional one-year option period, with qualified Offerors who can provide catering services on an “as and when” requested basis during PCH’s major events and other events. M1 Bidder’s Experience The Bidder must demonstrate their experience providing catering services for large-scale, high-profile events within the last five (5) years as of the closing date of this solicitation, by providing detailed descriptions for three (3) separate catering events. A” large-scale, high-profile” event would be one that: • Had 200 or more guests present simultaneously; and, • Included as attendees at least two (2) high-profile guests like public figures and/or performing artists. NB: • At least one of the events must have been for buffet style service. • At least one of the events must have been for boxed meal style service. Each event description must include: • A description of the event for which the catering was done (name, nature of the event); • The physical location of the event • The number of guests that attended simultaneously; • A description of the high-profile guests that were in attendance (without identifying by name); • The format of the food service (boxed meals, plated, buffet, etc.); and, • Any other pertinent information that describes the nature of the project. MT2 Proposed Menus The Bidder must propose two (2) sample menus. Each of the menus must correspond to the minimum requirements for the following meal and format types as described in the section 3.4Estimated Meal Requirements: 1. Continental Breakfast Buffet 2. Dinner Buffet; 3. Boxed Lunch; and, 4. Boxed Dinner. MT3 Food Allergies and Intolerances and special instructions The Bidder must describe their protocol when managing boxed meal service when there are special instructions concerning food intolerances and allergies. The protocol must include: • How the special instructions are transmitted to the kitchen; • What measures the kitchen takes to respect the special instructions; • How meal boxes are prepared when there are special instructions; • If there are particular protocols when preparing meal boxes that have particular instructions (e.g. nut allergies); • How the meal boxes are identified before delivery; and, • Any other relevant information
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